Life Sciences
Meeting Planners Forum

May 28-29, 2020

Philadelphia, PA

Event Overview

Life Sciences Meeting Planners Forum is designed to bring together meeting planners and industry leaders to attain real solutions to everyday problems in the meeting planning industry. Join this interactive forum to address the current regulations, technologies, compliance, strategic meeting management techniques and issues within the meeting planning industry. Learn how it will determine the way the future meetings should continue to evolve its role in shaping the future of medical events. This conference will address promoting substantive material within the medical meetings industry while in an intimate setting to meet key meeting planner influencers.

While there are other events that focus on event planners that have similar sessions year after year, there aren’t any that are focusing specifically on understanding how to properly prepare for your next Pharma and Healthcare Conference!

The Inn at Penn, a Hilton Hotel


3600 Sansom St,
Philadelphia, PA 19104
(215) 222-0200

Hotel Website

Special Event Rate
Book Today!

Advisory Board


Michael Mahoney

Director Strategic Event Services


Jeffery Cesari

Associate Director
Bristol-Myers Squibb

Jeffrey Cesari is the associate director of External Operations for Enterprise Strategy and Business Development at Bristol-Myers Squibb. His role includes driving event strategy for the global organization, managing a $3 billion portfolio, and scouting the earth for innovative science and technology that could help bring new medicines to patients to prevail over serious diseases.

As a meeting professional at heart, Jeffrey has produced countless meetings and special events in over 50 countries, and spanning 6 continents. He is a recognized industry thought leader, a published writer, and often cited in industry publications.

Top Reasons to Attend

  1. Learn Strategies for Overcoming Compliance and Regulation Issues
  2. Creating Lasting Connections with Meeting Planning Influencers and Colleagues
  3. Meet Directly with Top Hotel Brands
  4. Obtain Knowledge of High-quality Interactive Content
  5. Understand How to Properly Prepare for Your Next Pharma and Healthcare Conference

Attendee Profile

You will benefit from attending this event if you are a Senior Meetings Professional at a Pharmaceutical, Biotech or Medical Device company, a Contract Research Organization, a Meeting Management company, a Medical Education company or Medical Association, with responsibility in the following areas:

  • Meeting Planning, Operation, Services
  • Congresses and Conventions
  • Exhibits and Events
  • Account Management
  • Conference/Event Coordination
  • Global Conference Management
  • Category Lead/Travel Management
  • Medical Communications
  • Travel Services
  • Speaker Training/Relations
  • Marketing
  • Professional Meetings
  • Procurement, Purchasing, Sourcing
  • Medical Education/CME Providers
  • Purchasing / Strategic Sourcing
  • Business Travel
  • Program Management
  • Medical Communications
  • Professional or Medical Education


May 28th, 2020 | Day 1

8:00 AM - 9:00 AM

Registration & Continental Breakfast

9:00 AM - 9:15 AM

Conference Opening Remarks

9:15 AM - 10:30 AM

Strategic Meeting Management

10:30 AM - 11:15 AM

Managing Risk and Compliance Around the HCP and Transparency

11:15 AM - 11:45 AM

Morning Networking Break

11:45 AM - 12:30 PM

Production- How to Create a More Engaging Meetings, Room Set Up and Lighting

12:30 PM - 1:30 PM

Networking Lunch

1:30 PM - 2:15 PM

How to Use Incentives- Moving Forward in the Industry

2:15 PM - 3:00 PM

Concessions- Partnering with Vendors, Price Points, Locations, Creativity in Costing and

3:00 PM - 3:15 PM

Afternoon Networking Break

3:15 PM - 5:00 PM

Including the Patient Voice in Clinical Trial Results

Roundtable One:
GDPR and CCPA- What to You Need to Know

Roundtable Two:
International Investigation Meetings

Roundtable Three:
Security in Meetings

Roundtable Four:
Meal Caps

5:00 PM

Day 1 Closing Remarks


May 29th, 2020 | Day 2

8:00 AM - 9:00 AM

Registration & Continental Breakfast

9:00 AM - 9:15 AM

Re-cap of Day 1 & Day 2 Opening Remarks

9:15 AM - 10:00 AM

Meeting Planners Best Practices

10:00 AM - 10:30 AM

Morning Networking Break

10:30 AM - 11:15 AM

Procurement & Third Party’s

11:15 AM - 12:00 PM

Hotel Compliance- HCP Ratings

12:00 PM - 1:00 PM

Networking Lunch

1:00 PM - 1:45 PM

Hybrid Meetings with Virtual Integration

1:45 PM - 2:30 PM

Cost Effective Solutions to Improve Events

  • Retaining Information- Helping your Presenters to Get the Most Out of Their Presentation for the Audience to Retain as Much as Possible

2:30 PM - 2:45 PM

Afternoon Networking Break

2:45 PM - 3:30 PM

Procurement & Third Party’s

3:30 PM - 4:15 PM

Bringing Value add ROI to your Meetings

4:15 PM

Day 2 Closing Remarks



Heidi Cocca


Associate Director


Lisa Pagano

Bristol-Myers Squibb

Global Event Lead


Brenda Miller

CWT Meetings and Events

Senior Director, Life Sciences Global SMM Program Management


Mozelle Goodwin

formerly of Eisai

Pharmaceutical Meeting Manager


Stacy Wright


Senior Manager, US Congresses & Events


Taya Paige

ITA Group, Inc

Life Sciences Meeting Planners


Monica C. Dickenson

CWT Meetings and Events

Sr. Director, SMM Center of Excellence




Available for



By 3/27/20



After 3/27/20



Register at Event


Register 2 Attendees, Get 1 Complimentary Registration*!

Interested in sending groups of 7 or more? Contact us directly for pricing.



Contact Amy Chapman at (561) 571-7687